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Community Use of Parkway Facilities

Community Use of Premise Calendar

Parkway Schools welcomes community organizations to use its buildings and grounds when it does not conflict with the District's goal of educating students. Our top priorities when scheduling Parkway Facilities are school-related agendas, athletics, activities, and community education classes.

Parkway's goal is to set school schedules by September 1 each school year. However, school events could change for a variety of reasons. The school district is responsive to all patrons and will do its best to accommodate your needs. Requests for facility usage will be approved on a first-come, first-served basis and the availability of custodial staff. School-sponsored activities will have priority over non-school activities. Usage fees may apply to non-district administered groups, which are responsible for all costs related to their use, ensuring the expenses are not passed onto the Parkway taxpayers and the community at large.

We are excited to announce that FMX will be Parkway's new room reservation solution. Parkway's move to FMX will standardize the districts' room reservation process/workflow and replace SchoolDude in providing needed functionality.

Create FMX Account

  • All community users must create an FMX account, and read and agree to the Parkway School District General Conditions for Facility Use (Board Policy KF.BP & KF.G)
  • All Community Members must first provide a Certificate of Liability Insurance naming Parkway as additional Insured before they can request an event.
  • For assistance in creating an account: FMX Tutorial. Click HERE for help with the FMX website.
  • Community User accounts will be reviewed and subject to approval based on criteria as outlined in the Board Policy KF.G, which includes:

a. Priority categories established in the policy
b. The nature of the activity as it affects Parkway's public image
c. Other activities in progress 
d. Time and date when the facility is needed
e. Size of participant group
f.  Availability of adequate administrative and support staff and outside security services, if applicable, including set up and clean up time 
g. Amount and type of space needed
h. Type of equipment and/or furniture needed

Community members will be notified about the status of their request via email. Please bring a copy of your approval with you at the time of your event.

Rental Charges

Facility usage fees are based on the type of group, the facility requested, and usage time. Charges for facilities, personnel, and equipment may apply. Invoices will be sent to the organization’s contact, who is identified on the account. Failure to pay the invoice may result in denial of future usage requests and/or the need for other collection methods.

  • View the district’s Use of Premise Rates and General Conditions for Facility Use, Board Policy KF.BP & KF.G. For additional questions on usage fees or invoices, please call the Facility Usage office at 314-415-8111.

Custodial Fees

Custodians are required at an event, including all weekend & evening events. Parkway reserves the right not to approve weekend events if staff is unavailable. Custodial time is scheduled from 30 minutes before the start of an event until at least 30 minutes after its conclusion.  Additional custodial charges may be required for extra cleanup, setup, or labor.

Cancellations

Failure to notify the district about canceling a meeting or event at least five (5) working days in advance shall obligate the applicant to pay any expenses incurred in opening the building for use. Parkway reserves the right to cancel a reservation if there is a reason to believe the facility reservation will conflict with school activities.  Please refer to District General Conditions for Facility Use, Board Policy KF.BP & KF.G for further cancellation policies.

Weather

If the school or district is closed for the day or closes early due to inclement weather, all district facilities and fields will be closed to outside groups and activities.  The group is responsible for confirming a facility or field status prior to usage. The user group will not be charged if a facility is closed due to inclement weather.

School Breaks and Holidays

At the discretion of the Building Administrator, facilities may be used during spring, summer, and winter breaks, pending custodial availability or coverage by district personnel. Facilities will not be rented on scheduled district holidays, which include New Year’s Day, Martin Luther King Jr. Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and Christmas Day.

General Guidelines

It is expected that all facilities will be treated with respect and care. Users of Parkway facilities agree to abide by the following general guidelines as well as those stated in District General Conditions for Facility Use, Board Policy KF.BP & KF.G.

A responsible adult will be present and in charge of a student group at all times. The designated adult must arrive with or before the students, be responsible for the group's behavior during the scheduled event, and remain with the group until the last participant leaves.

  • Groups should bring a copy of their reservation for Non-School Use of Facilities to all events. This will serve as proof of rental and identification for the custodian, security, or other district staff and must be produced upon request.
  • Groups will remain in the approved areas and not venture into other areas.
  • Event start and end times will be strictly observed, or overtime charges will be assessed.
  • Rental areas should be left in the same or better condition as upon arrival. Trash will be cleaned up, tables washed and dried as needed, and furniture and other items will be returned to their original place.
  • Groups will provide their own supplies. There will be no use of any school materials.
  • Food and drink are allowed in tiled areas only.  No food or beverages of any kind are permitted in carpeted areas, gyms, or theaters.
  • Alcoholic beverages, tobacco, and smokeless tobacco products are strictly prohibited in Parkway School District buildings, campuses, and grounds.

General Contact Information

For additional questions on usage fees or invoices, please call the Facility Usage office at 314-415-8111 or submit your question HERE.