Facility Rental

Community Use of Parkway Facilities

Parkway Schools welcomes the use of its buildings and grounds by community organizations when it does not conflict with the District's goal of educating students. School-related agendas, athletics, activities, and Community Education classes are our top priority when scheduling Parkway Facilities.

Parkway’s goal is to have school schedules set by September 1st of each school year. However, school events may change for various reasons. The district is responsive to all patrons and will do its best to accommodate your needs. Requests for facility use will be approved on a first-come, first-served basis, subject to the availability of custodial staff. School-sponsored activities will have priority over non-school activities. Usage fees may apply to non-district-administered groups, which are responsible for all costs related to their use, ensuring that expenses are not passed on to Parkway taxpayers and the community at large.

Community Use of Premise Calendar

Reservation Process

FMX serves as Parkway’s room reservation solution, standardizing the district's room reservation process/workflow.

Create an FMX account

All community users must create an FMX account and read and agree to the Parkway Schools Community Use of District Facilities, Board Policy – KG and KG-AP(1)
All Community Members must first provide a Certificate of Liability Insurance naming Parkway as additional insured before they can request an event.
For assistance in creating an account: FMX Tutorial. Click HERE for assistance with the FMX website.
Community User accounts will be reviewed and subject to approval based on criteria as outlined in the Board Policy KG-AP(1), which includes:

a. Priority categories established in the policy
b. The nature of the activity as it affects Parkway's public image
c. Other activities in progress
d. Time and date when the facility is needed
e. Size of participant group
f. Availability of adequate administrative and support staff and outside security services, if applicable, including set up and clean up time
g. Amount and type of space needed
h. Type of equipment and/or furniture needed

Community members will be notified about the status of their request via email. Please bring a copy of your approval with you to your event.

Rental Charges

Facility usage fees are based on the type of group, the requested facility, and the time of use. Charges for facilities, personnel, and equipment may apply. Invoices will be sent to the organization’s contact that is identified on the account. Failure to pay the invoice may result in denial of future usage requests and/or the need for other collection methods.

View the district’s Use of Premise Rates and General Conditions for Facility Use, Board Policy KG and KG.AP1. For additional questions on usage fees or invoices, please call the Facility Usage office at 314-415-8111.

Custodial Fees

Cancellations

Failure to notify the district about a cancellation of a meeting or event at least five (5) working days in advance shall obligate the applicant to pay any expenses incurred in opening the building for use. Parkway reserves the right to cancel a reservation if it has reason to believe the facility reservation will conflict with school activities. Please refer to District General Conditions for Facility Use, Board Policy KF.BP & KF.G for further cancellation policies.

Weather

School Breaks and Holidays

At the discretion of the Building Administrator, facilities may be used during spring, summer, and winter breaks, subject to custodial availability or district personnel coverage. Facilities will not be rented on scheduled district holidays, including New Year’s Day, Martin Luther King Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, and Christmas Day.

General Guidelines

It is expected that all facilities will be treated with respect and care. Users of Parkway facilities agree to abide by the following general guidelines as well as those stated in District General Conditions for Facility Use, Board Policy KF.BP & KF.G.

A responsible adult will be present and in charge of a student group at all times. The designated adult must arrive with or before the students, be responsible for the group's behavior during the scheduled event, and remain with the group until the last participant leaves.

Groups should bring a copy of their Non-School Use of Facilities reservation to all events. This will serve as proof of rental and identification for the custodian, security or other district staff and must be produced upon request.
Groups will remain in the approved areas only and will not venture into any other areas.
Event start and end times will be strictly observed, or overtime charges will be assessed.
Rental areas should be left in the same or better condition as upon arrival. Trash will be cleaned up, tables washed and dried as needed, and furniture and other items returned to their original place.
Groups will provide their own supplies. There will be no use of any school materials.
Food and drink are allowed only in tiled areas. No food or drink of any kind is allowed in carpeted areas, in the gyms, or in the theaters.
The use of alcoholic beverages, tobacco, and smokeless tobacco products is strictly prohibited in Parkway Schools buildings, campuses, and grounds.

In This Section

Navigation